Best Practices

Document Preparation: Depending upon paper type and size, we remove staples, binding, paper clips and check for double-siding. Careful preparation ensures greater accuracy and more timely conversion.

Scanning: Impact uses the most efficient scanning hardware available to fulfill conversion needs. From smaller, faster desktop scanners to large industrial machines, Impact is equipped to convert nearly any document type and size.

Indexing: Impact relies on the latest technologies to faster and more accurately capture data, including DocuWare, SentryFile, WaveScan and KYOCapture. Our indexing process builds data structures tailored to each specific job. Impact also utilizes such useful technology as bar coding software to automate indexing, ensure accuracy and expedite a project's completion.

Quality Control: We check each document conversion project thoroughly for quality and accuracy throughout the scanning process. Each scan is verified at the time of the scan, during indexing and before we deliver the final product. The highest quality results.

Destruction: Impact will destroy scanned documents using high-volume paper shredders, offering a range of security levels.

Security: Impact scans all documents at a secure facility. Knowing your information is valuable and proprietary, we honor specific nondisclosure requests.

Tracking: Our thorough check-in/check-out process monitors and inventories our clients' documents in a secure and strict manner.

Accessibility: All documents we scan are fully accessible to you, the client. If, at any time, you need to view a file sent to us for scanning, talk to your project manager who will send it to you or make it available at our facility.

Storage: Impact will deliver your scanned documents in any media you request. Be it CD, DVD, magnetic disc or even a portable hard drive, we have the technology needed to address each client's specific needs.