Unlike physical file cabinets, which can allow unchecked access, our electronic security system allows your company to control specific variables and thus maintain the integrity of all digitized documents:
| • | Authorized Access permits only designated employees clearance to view critical files. For example, invoices may be accessible only to Accounts Payable, health insurance forms to Human Resources. |
| • | Key-Man Redaction can allow all employees access to a particular file, but only authorized staff the ability to view certain, sensitive data within that file, such as salaries or social security numbers. |
| • | An Audit Trail will list all employees who have accessed a particular document and when. |
| • | Tiered Security will determine who can and cannot delete files. |
| • | Version Control will allow employees to manage numerous versions of specific documents. No other employee can amend the official version of a particular document until its author enters the file in the system. |
| • | Retention Management allows key personnel to preprogram the lifespan of a particular document. IRS forms, for example, might merit a 10-year retention date—litigation documents even longer. |
